CAEYC Governing Board Job Descriptions

Executive Office President

Term of Office 4 years: One(1) year as President-Elect, serving in conjunction and collaboration with the Past-President, two (2) years as President, and one (1) year as Past-President, serving in conjunction with the President-Elect.

General Function
The Governing Board President is the senior volunteer leader of Coastal AEYC and presides at all CAEYC meetings. In addition to supporting the leadership development of other board members, and guiding CAEYC’s vision, the President oversees implementation of policies and ensures that appropriate administrative systems are established and maintained.

Key Responsibilities
· Serves as the primary volunteer of the organization
· Provides leadership to the Governing Board
· Chairs meetings of the Governing Board after developing the agenda with executive officers and committee chairs
· Chairs and facilitates at least one standing committee
· Serves ex officio as a member of committees and attends their meetings when invited
· Facilitates the Governing Board with annual and ongoing strategic planning
· Helps guide and mediate Governing Board actions with respect to organizational priorities and governance concerns
· Monitors financial planning, financial reports, and fundraising activities
· Evaluates the performance of the organization in achieving its mission and complying with the NAEYC Affiliate Chapter Roles and Functions on both an annual and ongoing basis
· Performs other responsibilities as assigned by the board

Requirements
Current membership in Coastal AEYC
Ability to engage in volunteer activities equivalent to five (5) hours each week
Regular access to a computer, telephone, and email account
Comprehensive understanding of Coastal AEYC's' objectives, organization, and services
Commitment to Coastal AEYC’s mission, values, and goals
Additional desirable qualities of a successful candidate
Knowledge of and influence in the early childhood community
Professional ethics as outlined by NAEYC position statements
Ability to understand concepts, articulate ideas, and build networks within and across diverse groups
Proven ability to lead the organization


Executive Office Vice President
Term of Office Two Years

General Function
The Governing Board Vice President is responsible for membership development through the supervision and support of standing committees and implementation of local activities and events. In addition, the CAEYC Vice President must be prepared to assume the role of President as needed and assist the President in the execution of his or her duties.

Key Responsibilities
Serves as primary assistant to the President
Appoints the chairpersons of committees, in consultation with other board members
Manages and supervises all committees, including recruiting chairs as needed
Chairs and facilitates at least one standing committee
Serves ex officio as a member of committees and attends their meetings when invited
Chairs meetings and assumes other duties in the event that the President is not able
Conducts an annual customer service survey of all CAEYC members
Reviews bylaws and policies annually, amending as needed
Performs other responsibilities as assigned by the board

Requirements
Current membership in Coastal AEYC
Ability to engage in volunteer activities equivalent to five (5) hours each week
Regular access to a computer, telephone, and email account
Comprehensive understanding of Coastal AEYC's' objectives, organization, and services
Commitment to Coastal AEYC’s mission, values, and goals

Additional desirable qualities of a successful candidate
Knowledge of and influence in the early childhood community
Professional ethics as outlined by NAEYC position statements
Ability to understand concepts, articulate ideas, and build networks within and across diverse groups
Ability to communicate with members and act as a liaison between members and the Governing Board


Executive Office Treasurer
Term of Office Two Years

General Function
The Governing Board Treasurer serves as the financial officer for the board, maintaining budgetary records for the association and monitoring membership status.

Key Responsibilities
· Draft annual budget, prepare income/expense reports as needed
· Receive bank account statements, membership payments
· Deposit payments and pay bills as needed
· Draft and update scholarship applications, solicit potential applicants, contact recipients
· Contact new/expiring members
· Chairs and facilitates at least one standing committee
· Performs other responsibilities as assigned by the board

Requirements
Current membership in Coastal AEYC
Ability to engage in volunteer activities equivalent to five (5) hours each week
Regular access to a computer, telephone, and email account
Comprehensive understanding of Coastal AEYC's' objectives, organization, and services
Commitment to Coastal AEYC’s mission, values, and goals

Additional desirable qualities of a successful candidate
Knowledge of and influence in the early childhood community
Professional ethics as outlined by NAEYC position statements
Ability to understand concepts, articulate ideas, and build networks within and across diverse groups
Ability to communicate with members and act as a liaison between members and the Governing Board


All committee Chairs
Key Responsibilities
· Attend all committee meetings.
· Call and preside over meetings of the committee.
· Set the agenda for committee meetings.
· Record decisions and recommendations made by the committee.
· Serve on the executive committee.
· Report the committee's activities and recommendations to the executive committee or the full board.
· Invite the board president to attend the committee meetings.
· Work with the board president to decide who should serve on the committee.
· Delegate responsibilities to other committee members and encourage their participation.
· Ensure members have the information needed to their jobs.
· Evaluate the work of the committee with the other committee officers and board president in concert with the organization's strategic plan.